The Board of Directors of BHLH, in active collaboration and partnership with the Executive Director, shall frame the issues and think creatively of opportunities and challenges to be met for the Center to be an exemplary statewide nonprofit support organization.

 

The legal duties and responsibilities of the Board Members are generally outlined in the BHLH Bylaws and BHLH Statement of Covenant for Board Members. Each Board Member should be conversant, and compliant, with the covenant and its contents.

 

Most fundamentally, each Director has a duty of loyalty and a duty of care.  The following provisions list many of the specific responsibilities and actions required to meet those legal and ethical duties and effectively govern the organization.

 

I. RESPONSIBILITIES OF THE BOARD

1. GOVERNANCE

 

1. Adopt, and regularly review, BHLH’s Mission and Vision statements, and review management’s performance in achieving them.

2. Adopt, and regularly review, BHLH’s Statement of Ethics and Values, and monitor the organization’s performance in accordance with those principles.

3. Adopt, and regularly review, broad written policies reflecting the Mission and Values of the organization, within which the Executive Director is authorized to manage the organization and to develop and implement operational plans to carry out the Mission.

4. Regularly assess the environment for the nonprofit sector, and develop, in partnership with the Executive Director, strategies to be responsive.

5. Serve as a model for South Carolina nonprofits in regard to best practices in governance.

6. Hire, monitor, appraise, advise, stimulate, support, reward, and, if deemed necessary or desirable, replace the Executive Director.

7. Ensure that management succession is properly planned.

8. Meet as a Board no fewer than four times a year.  Focus on “what matters most,” and apply the knowledge and experience of individual Board members to the major challenges facing the organization.

9. Establish Committee structure; adopt, and regularly review, Committee Charters.

10. Annually review and approve the Executive Committee’s performance review of the Executive Director, and establish compensation based on recommendations of the Executive Committee.

11. Ensure that the organizational strength and employee base can sustain the Mission and achieve long-range goals.

12. Approve appropriate compensation and benefit policies and practices.

13. Propose prospective board members and fill vacancies as needed.  Ensure adequate orientation of new members.  Ensure adoption and adequacy of Board leadership succession plan.

14. Periodically conduct self-review of Board performance (including its composition, organization, and responsibilities) and take steps to improve its performance.

15. Ensure that BHLH has established appropriate policies to define and identify conflicts of interest throughout the organization and is diligent in its administration and enforcement of those policies.

16. Review compliance with relevant material laws affecting BHLH and its programs and operations.

 

B. FINANCE AND ADMINISTRATION

 

1. Ensure that BHLH’s financial structure and funding plans will adequately support its current needs and a long-range strategy.

2. Ensure that the Board is carrying out its fiduciary responsibilities, such as reviews of periodic and annual financial statements, funding plans, budgets and financial goals.

3. Review results achieved by management compared with BHLH’s Mission, Strategic Plan, and annual and long-range goals.  Compare performance to that of other statewide nonprofit associations.

4. Approve major actions such as capital expenditures on all projects over authorized limits and major changes in programs and services.

5. Ensure that the Board, its committees, members, donors, and the public are adequately informed of the financial condition of the organization and its operations through internal and published reports or another appropriate method.

6. Ensure that published reports properly reflect the operating results and financial condition of the organization.

7. Appoint independent auditors, review audit reports, and review management letters with the Executive Director.

8. Ensure that adequate risk management policies are established and implemented.

 

 

II. RESPONSIBILITIES OF EACH INDIVIDUAL BOARD MEMBER

 

1. Be loyal to BHLH, always exercising Board powers in the interest of BHLH, and not for the interest of the individual Director or others.

 

1. Be informed about BHLH’s Mission and Vision, Strategic and Operating plans, policies, and programs.  Work with the rest of the Board to review, approve and oversee BHLH’s Mission, and review performance in achieving it.  Be an avid proponent of the Mission, and inform others about BHLH, its Mission, Vision and programs.

 

1. Ensure legal and ethical integrity, and maintain accountability and transparency to members, funders, donors, other constituents, and the general public.

 

1. Prepare for, attend, and participate actively in Board and Committee meetings, and special events.  Serve on Committees and undertake special assignments willingly and enthusiastically when asked.  Provide candid and constructive advice, comments and criticism. Ask timely and substantive questions at Board and Committee meetings consistent with conscience and conviction, while supporting the majority decision on issues decided by the Board.

 

1. Make a personal, tax-deductible contribution once a year at a level reasonable to the individual. 

 

1. Individual, dues-paying, membership in BHLH by a Board member is optional, and not required.  Organizational membership in BHLH by an individual Board member’s employer is encouraged, but not required.

 

1. Be familiar with and follow conflict-of-interest policies, and submit an annual Conflict of Interest Report.

 

1. Participate in the generation and approval of policies focusing on mission, finances, and income.  Ensure that programs are consistent with the Mission.

 

1. Suggest possible nominees for election to the Board, who can make significant contributions to the work of the Board and the organization.

 

1. Keep up to date on developments in and affecting the nonprofit sector.

 

1. Provide moral and professional support, and be available as resources, to the Executive Director.  Respect existing time commitments and priorities of staff.

 

1. Avoid involvement in all political campaigns in the name of BHLH, unless directed by the Board or Executive Director to question or present an advocacy issue on behalf of the organization to a potential candidate.

 

1. Maintain confidentiality of the Board’s executive actions.

 

 

 

Adopted by Board of Directors – 01/01/2021

Ensures the effective action of the board in governing and supporting the organization, and oversees board affairs. Acts as the representative of the board as a whole, rather than as an individual supervisor to staff.

​

·Community: Speaks to the media and the community on behalf of the organization (as does the executive director); represents the agency in the community.

​

·Meetings: Develops agendas for meetings in concert with the executive director. Presides at board meetings.

​

· Committees: Recommends to the board which committees are to be established. Seeks volunteers for committees and coordinates individual board member assignments. Makes sure each committee has a chairperson, and stays in touch with chairpersons to be sure that their work is carried out; identifies committee recommendations that should be presented to the full board. Determines whether executive committee meetings are necessary and convenes the committee accordingly.

​

· Executive Director: Establishes search and selection committee acting as chair for hiring any executive director. Convenes board discussions on evaluating the executive director and negotiating compensation and benefits package; conveys information to the executive director.

 We are a successful non-profit organization seeking an experienced Executive Director to lead our organization through an upcoming period of growth. The successful candidate will be responsible for overseeing all aspects of our organization, ensuring that we are operating efficiently and effectively to meet business goals. In this role, you will be the face of our company, working closely with the Board of Directors, government officials, and the public. You will ensure that staff members are aligned with the company's mission and vision and that we are working together to successfully achieve strategic objectives. Our company has a close-knit culture in which we place a high priority on communication, recognition, and collaboration. We are in search of an Executive Director who is aligned with our culture and will continue to enhance it through positive leadership.

​

Executive Director responsibilities: 

​

• Develop and implement strategic plans that meet business goals and objectives created in partnership with the Board of Directors

• Recruit and develop a team of senior leaders to manage critical business functions

• Ensure commitment to and compliance with all applicable laws and regulations across the organization

• Create a culture of transparency and communication throughout the organization

• Develop positive relationships with key stakeholders, including shareholders and government agencies

• Proactively address challenges in the internal and external environment to protect business interests

•  

 

Executive Director skills:

• Master's degree in business administration or related field

• Previous experience in a senior leadership role

• Demonstrated ability to develop and implement successful strategic plans

• Deep understanding of financial strategies and finance-related performance metrics

• Strong aptitude for verbal and written communication, presentation, and relationship development

• In-depth knowledge of best practices in management and governance 

 The role of the Finance Officer involves providing financial and administrative support to colleagues, clients, and stakeholders of the business. It’s a role that may attract applicants keen to move up the financial corporate ladder; those with ambitions of being Finance Managers, or even the CFO one day. The Finance Officer should be a candidate who is focused on outcomes, an excellent problem solver, and a strong communicator.

​

Finance Officer duties and responsibilities of the job:

​

Reporting to a manager and supporting the finance and accounting teams, a Finance Officer job description should include some of the below key duties and responsibilities. This is a role that interacts with several departments internally.

​

Job description:

​

• Assisting in the preparation of budgets

• Managing records and receipts

• Reconciling daily, monthly, and yearly transactions

• Preparing balance sheets

• Processing invoices

• Developing in-depth knowledge of organizational products and process

• Providing customer service to clients

• Resolve financial disputes raised by the customer service and sales teams

• Being a key point of contact for other departments on financial and accounting matters

• Supporting the Finance Manager and executives with projects and tasks when required

​

Finance Officer job qualifications and requirements:

​

• Degree in Finance or Economics or

• Degree in Accounting or

• Degree in Business or Business Administration or

• Degree in Mathematics

​

Knowledge in the below programs are a plus:

• SAP

• QuickBooks

• Tableau

• Xero Accounting Software

• HP TRIM 

 Bookkeepers oversee our organization's financial data and compliance by maintaining accurate books on accounts payable and receivable, payroll, and daily financial entries and reconciliations. They perform daily accounting tasks such as monthly financial reporting, general ledger entries, and record payments and adjustments.

​

Bookkeeper Job Responsibilities:

​

• Maintains records of financial transactions by establishing accounts; posting transactions; ensure legal requirements compliance.

• Develops a system to account for financial transactions by establishing a chart of accounts; defining bookkeeping policies and procedures.

• Maintains subsidiary accounts by verifying, allocating, and posting transactions.

• Balances subsidiary accounts by reconciling entries.

• Maintains general ledger by transferring subsidiary account summaries.

• Balances general ledger by preparing a trial balance; reconciling entries.

• Maintains historical records by filing documents.

• Prepares financial reports by collecting, analyzing, and summarizing account information and trends.

• Complies with federal, state, and local legal requirements by studying requirements; enforcing adherence to requirements; filing reports; advising management on needed actions.

• Contributes to team effort by accomplishing related results as needed.

​

Bookkeeper Qualifications / Skills:

​

• Developing Standards

• Analyzing Information

• Dealing with Complexity

• Reporting Research Results

• Data Entry Skills

• Accounting

• SFAS Rules

• Attention to Detail

• Confidentiality

• Thoroughness

​​

Education, Experience, and Licensing Requirements:

​

• Bachelor’s degree in accounting, finance, or related field

• CPA is a plus

• Previous bookkeeping experience preferred

• Experience in working with multiple legal entities under different legal umbrellas

 

Fundraising Manager Job Description:

​

We are searching for an experienced Fundraising Manager with excellent leadership skills and networking abilities. The Fundraising Manager will be responsible for building good relationships with prospective donors and clients across multiple sectors, communicating with the broader public and internal teams, delegating tasks, and drawing up plans to ensure annual targets are met. You should be well organized, proactive, and have the ability to inspire those around you.

​

To be successful as a Fundraising Manager, you should stay informed on marketing strategies, and be comfortable doing research on different sectors. A great Fundraising Manager should have sharp public speaking skills and be able to deliver presentations to a range of audiences.

​

Fundraising Manager Responsibilities:

​

• Conducting research on fundraising opportunities.

• Writing, submitting, and uploading press releases as required.

• Writing funding proposals and submitting these to potential donors.

• Preparing quarterly budgets.

• Coming up with ingenious ways to raise awareness.

• Implementing a variety of marketing strategies and promotional campaigns.

• Organizing and attending non-profit events and networking with relevant stakeholders.

• Establishing good relationships with staff, members of the public, and the media.

• ​

Fundraising Manager Requirements:

​

• Bachelor's degree in PR, Fundraising, or any related field (preferably a Master's degree).

• 3-5 years of fundraising experience.

• Previous experience in sales or marketing also acceptable.

• Sound knowledge of the charity sector.

• Experience managing a team.

• Excellent written, verbal, and telephonic communication skills.

Grant Writer Job Responsibilities:

• Prepares proposals by determining concepts, gathering and formatting information, writing drafts, and obtaining approvals.

• Determines proposal concept by identifying and clarifying opportunities and needs, studying requests for proposals (RFPs), and attending strategy meetings.

• Meets proposal deadline by establishing priorities and target dates for information gathering, writing, review, approval, and transmittal.

• Enters and monitors tracking data.

• Coordinates requirements with contributors and contributes proposal status information to review meetings.

• Gathers proposal information by identifying sources of information, coordinating submissions and collections, and identifying and communicating risks associated with proposals.

• Develops proposal by assembling information including project nature, objectives/outcomes/deliverables, implementation, methods, timetable, staffing, budget, standards of performance, and evaluation.

• Writes, revises, and edits drafts including executive summaries, conclusions, and organization credentials.

• Prepares presentation by evaluating text, graphics, and binding and coordinating printing.

• Maintains quality results by using templates; following proposal-writing standards including readability, consistency, and tone; maintaining proposal support databases.

• Obtains approvals by reviewing proposals with key providers and project managers.

• Improves proposal-writing results by evaluating and re-designing processes, approach, coordination, and boilerplate.

• Updates job knowledge by participating in educational opportunities; maintaining personal networks.

• Accomplishes organization goals by accepting ownership for accomplishing new and different requests, and exploring opportunities to add value to job accomplishments.

Grant Writer Qualifications / Skills:

• Presentation skills

• Written communication

• Graphic design skills

• Technical documentation

• Layout skills

• Problem-solving

• Deadline-oriented

• Process improvement

• Coordination

• Strategic planning

• Market knowledge

Education, Experience, and Licensing Requirements:

• Bachelor’s degree in English, Journalism, Media, or related field

• Minimum of 1-year experience in grant writing, prospect research, general fundraising, or a minimum of 2 years comparable and transferable skills acquired in a professional setting

BHLH seeks a Program Manager to handle the day-to-day operations of a growing nonprofit organization. In this full-time role, you will develop
projects and design processes to support and implement BHLH’s strategic priorities. You will interface with key stakeholders and community partners, including entrepreneurs, investors, innovators, and leaders that are based locally and globally.
 

Essential and primary responsibilities include:

​

● Assist the Executive Director with developing, implementing, and evaluating
program policies, procedures, and standards
● Assist the Executive Director with monitoring the program budget, board
relationships, and funders
● Update, analyze, and monitor BHLH’s website and the MemberClicks platform
● Coordinate and monitor member outreach and retention
● Plan, coordinate, and monitor Impact & Innovation Speakers
● Participate and represent BHLH in local partner meetings and events as requested and as needed
● Compose and draft documents and correspondence for presentations,
conferences, seminars, and reports; create, maintain, modify, and ensure
accuracy of content
● Provide complex administrative and operational support with minimal
supervision
● Develop weekly/bi-weekly newsletters and social media postings
● Track expenditures for donor-directed funds and program, monitor day-to-day operating expenses and vendor invoices, and report to CFO for reconciliation

Below requirements are representative of the knowledge, skill, and ability required to be successful in this position:

● Bachelor’s Degree in business, policy, government, or humanities-related fields
● Preferred two to five years of experience in the public, nonprofit, or corporate settings
● Experience working with diverse communities
● Understanding of nonprofit organizations management
● Excellent written and verbal communication skills
● Ability to prioritize tasks with strong organizational skills
● Ability to utilize tools or design systems and processes to track data and monitor progress
● Demonstrates the necessary attitudes, knowledge, and skills to deliver culturally-competent services and work effectively in cross-cultural situations
● Understanding of mandatory reporting/compliance requirements for nonprofits

​

DISCLAIMER: The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.

Essential Duties & Responsibilities:

​

 Using their individual interest, candidates will research and investigate new grant sources or innovative programs and present pertinent information to the Executive Director and Administrative Staff.

​

 Perform assignments relating to city planning, economic development, redevelopment initiatives, and program development.

​

 Public Sector engagement – In order to engage with community leaders, knowledge of the roles and responsibilities of local, state, and federal government offices and programs is needed.

​

 He/She will develop and draft internal and external documents and materials to build or retain relationships with donors, volunteers, community members, and other supporters of the non-profit organization.

​

 Fundraising Activities – Coordination of existing fundraising efforts while exploring new approaches to generate support for the affiliate

​

 Outreach – Increase awareness of the affiliate's goals and the mission it serves, to as wide of an audience as possible.

 

2 Qualifications / Education:

 

The best candidate will be chosen from a pool of currently enrolled undergraduate or graduate students who can demonstrate that they seek to gain hands-on experience in grassroots community development within an international organization.

 

Requirements:

​

 Minimum 10 hours a week spent in the office.

 Submittal of all work assignments within determined deadlines.

 

Compensation: TBD

 

Application process:

 

Interested candidates should forward a resume, major course listings, and a writing/project sample of their choosing to bighugsforlittlehearts@gmail.com

Purpose of the Position:

Assists the CEO and Executive staff in the areas of general office management, donor acknowledgments, daily bookkeeping, program support, and volunteer communications. The person in this position also assists others as needed and assumes other duties as assigned.

​

• Key Responsibility Area: General Office Management

Specific Duties:

• Responsible for managing office services by ensuring office operations and procedures are organized, correspondences are controlled, filing systems are designed, supply requisitions are reviewed and approved, and that clerical functions are properly assigned and monitored.

• Prepares correspondence as assigned.

• Maintains postage supply/meter. Checks post office box and open mail daily.

• Reviews local newspapers for archiving purposes and to remain current regarding local events.

• Responsible for issuing purchase orders in compliance with standard operating procedures, orders office supplies and oversees equipment repair as needed.

• Responsible for upkeep of the United Way of NWAL policy book, typing and adding policies when adopted; also ensure that each Board Member receives a copy of any new policies for his/her Board manual.

​​

2. Key Responsibility Area: Donor Acknowledgements

Specific Duties:

• Sends tax receipts for donations of $250 or more on a daily basis.

• Sends thank you notes weekly for all pledges that come in from companies, professionals, residential and retiree mailings.

• Responsible for sending acknowledgments to individual donors when requested by the donor on the pledge card; compiles and sends out lists to agency directors of designations that require acknowledgment as requested by the donors.

​​

3. Key Responsibility Area: Volunteer Communications

Specific Duties:

• Maintains appropriate relations with the Board and various Board committees.

• Helps the CEO administer an orientation and training program for the Board of Directors and Trustees of the organization annually; updates Board manual and ensures that all Board members receive manual and updates/revisions.

• Arranges and attends all committee meetings; records notes as requested; maintains role.

• Responsible for collecting and logging all volunteer hours for audit purposes.

• Assists Board Secretary with the preparation of minutes of each Board meeting.

• Responsible for acquiring and maintaining signed Code of Ethics, Diversity, and Conflict of Interest policies from volunteers yearly.

• Supervise and/or work with volunteers during events as requested.

​​

4. Key Responsibility Area: General Accounting

Specific Duties:

• Records financial transactions in compliance with standard operating procedures ensuring that all financial activities are entered into both the accounting software and the general ledger.

• Reconciles bank statements and ensures that the Board Treasurer has statements in a timely manner to review reconciliations.

• Organizes and maintains financial files in compliance with state and federal laws and United Way policies.

• Prepares information for the fiscal year-end audit and assists the CEO and auditors with any questions they may have about the compilation of the information provided for the audit.

• Assists the CEO in preparing the annual budget and pulls actual revenues and expenditures in summary for Board review at bi-monthly meetings.

• Organizes and processes health and dental plans, Simplified Employee Pension plan, Tax-Deferred Annuities, disability, life, and supplemental insurances.

​​

5. Key Responsibility Area: Program Support

Specific Duties:

• Provides coordination and clerical support to Emergency Food and Shelter Program (EFSP) under the direction of the local EFSP Advisory Board; informs Board of communications from and compliance with FEMA regarding EFSP monies.

• Maintains roster of children enrolled in Dolly Parton’s Imagination Library.

• Assists the COO with Impact Team Management and annual program funding requirements.

​

Job Requirements/Skills/Abilities:

​

• A high school diploma or GED required; BA/BS in a related field is preferred.

• Previous experience a plus, preferably with a non-profit organization.

• Enthusiastic and organized.

• Comfortable handling difficult questions and/or confidential information.

• Able to effectively work with diverse groups of people.

• Excellent written and verbal communication skills.

• Able to effectively handle multiple, complex tasks and solve problems with a goal-oriented mindset.

• Advanced computer skills with Microsoft Office products.

• A good driving record, reliable transportation, and a valid driver’s license are required.

• Prefer residency in the Northwest Alabama service area.

 

 

Physical Demands:

​

• The job will require some physical exertion due to assembly, collating, and transporting materials; some walking, standing, bending, lifting, and carrying, along with specialized hand and finger dexterity is necessary.

• Must be able to communicate orally and in written form in understandable, standard English.

• Ability to safely operate a motor vehicle in necessary travel.

• Close mental/visual concentration required with an exacting degree of dexterity and physical coordination.

• Ability to withstand above-average mental pressure, stress, and strain that can occur when working within the nonprofit sector.